 "A realtor’s preferred vendor list should include trusted professionals clients commonly need before, during, and after a move, such as inspectors, movers, contractors, plumbers, electricians, HVAC companies, painters, cleaners, landscapers, and other home service providers. Keep the list selective, current, easy to share, and focused on vendors you would confidently recommend."

Top Questions About Realtor Preferred Vendor Lists

A realtor preferred vendor list is a collection of trusted businesses and service professionals an agent recommends to clients. It can include home inspectors, contractors, movers, cleaners, plumbers, electricians, painters, landscapers, and other providers buyers and sellers commonly need.

How many vendors should a realtor include?

There is no required number. A shorter list of businesses you genuinely trust is usually more useful than a huge directory. You can keep additional vendors in reserve while showing clients only your strongest recommendations.

Should a realtor include more than one vendor per category?

Usually, yes. Having two or three trusted options in important categories gives clients some choice without overwhelming them. For more specialized services, one reliable provider may be enough.

Should vendors pay to be on a realtor's preferred vendor list?

That depends on the arrangement and any applicable legal, brokerage, disclosure, or industry requirements. A vendor should never make the list simply because they are willing to pay. The recommendation still needs to make sense for the client.

How should a realtor share a preferred vendor list?

The easiest option is a digital vendor catalog that can be shared through one link. This is easier to update than a PDF or printed list and lets clients access recommendations whenever they need them.

Why Should Realtors Have a Preferred Vendor List?

Realtors are asked for recommendations constantly.

A buyer gets an inspection report and needs an electrician. A seller wants the house painted before listing. A new homeowner needs a locksmith after closing. Someone moving into the area needs a cleaner, landscaper, plumber, or HVAC company.

If you have to search through old texts or contacts every time someone asks, the process becomes inconsistent.

A preferred vendor list gives you a reliable answer.

It also extends the value you provide beyond the real estate transaction. Instead of disappearing after closing, you become the person clients can come back to when something in the home needs attention.

That does not mean giving every client a massive directory of businesses.

A strong vendor list should feel curated. Every business on it should be someone you would feel comfortable putting your name behind.

, you can keep your trusted professionals in one place, share an individual vendor or your full catalog with a client, and update your recommendations without having to resend an old PDF every time something changes.

Which Vendors Should Realtors Put on Their Preferred Vendor List?

The best vendor list covers the services homeowners are most likely to need before, during, and after a transaction.

You do not need every category on day one. Start with the businesses clients ask you about most often.

Home inspectors are one of the most useful categories because nearly every buyer needs one during the purchase process.

If you recommend inspectors, look for professionals who communicate clearly, produce thorough reports, and are dependable with scheduling.

Depending on your market and brokerage rules, it may be better to provide multiple options so the client can make their own choice.

Buyers and sellers often need larger projects completed.

A reliable contractor can become one of the most valuable people on your list because homeowners often struggle to find someone they trust for bigger jobs.

Plumbing problems rarely happen at a convenient time.

Having a reliable plumber available is useful both during a transaction and years afterward.

Inspection reports frequently identify electrical issues, and older homes may need updates after closing.

A trusted electrician can help with repairs, panel upgrades, outlets, lighting, wiring, and other electrical work.

Heating and cooling systems are another common source of questions.

HVAC is especially useful to include because an emergency often leaves homeowners searching for someone quickly.

Roof condition can affect inspections, negotiations, insurance, and the homeowner's future maintenance costs.

A roofer can help with inspections, repairs, leaks, storm damage, and full replacements.

Painting is one of the most common services clients need on either side of a transaction.

Sellers may want to freshen up a property before listing. Buyers may want to repaint immediately after closing.

Consider including painters who handle both interior and exterior work if possible.

Moving companies belong on almost every realtor vendor list.

A trusted mover can make one of the most stressful parts of the transaction easier for the client.

Depending on your market, you may also want recommendations for:

Professional cleaners are useful for sellers preparing a property, buyers moving into a home, landlords, and clients who simply want recurring help after closing.

You may want separate recommendations for residential cleaning and move-in or move-out cleaning if those services are handled by different businesses.

Outdoor work matters especially for single-family homes.

Clients may need lawn maintenance, cleanup, landscaping, tree work, irrigation, or larger outdoor improvements.

A locksmith is easy to overlook, but new homeowners often want locks changed shortly after closing.

It is a simple category that can make your list much more practical.

Pest issues can appear during inspections or after move-in.

Having a trusted exterminator or pest-control company available gives clients somewhere to turn quickly.

Not every client needs a full contractor.

A reliable handyman can handle smaller repairs and punch-list items that larger contractors may not want to take on.

This can be particularly useful after a home inspection or immediately after closing.

Once the core categories are covered, add services based on what clients in your market actually ask for.

Depending on your location and clientele, useful additions might include:

What Should a Realtor Put on Their Preferred Vendor List?

If you’ve been in the home services business for more than a year, you already know that the best jobs come through referrals & word-of-mouth.

What most contractors don’t realize is that one of the most powerful referral sources available to them isn’t a past client or a neighbor. It’s their local realtor.

Realtors stay in contact with homeowners long after the sale closes. Their clients ask them for contractor recommendations constantly — who to call for a leaky roof, who does good painting work, who they’d trust for a full kitchen remodel. And when a realtor gives a name, their client follows through. That’s the power of a trusted recommendation from someone who just helped them buy their home.

Building those relationships while you're also trying to run a business isn't easy. But the contractors who figure it out don't just get more leads — they get better ones. Warmer, higher-converting, and already pre-sold on trusting you before you ever pick up the phone.

This guide covers exactly how to make that happen — whether you're just getting started or looking to add a more reliable lead source to a business that's already running.

Why a Single Realtor Relationship Is Worth More Than You Think

Most home service businesses think about referrals the same way — do great work, hope a happy customer tells their neighbors. That works, but it’s slow and unpredictable. A satisfied customer might refer you once or twice a year if you stay top of mind.

A realtor operates on a completely different scale. They’re in front of homeowners constantly — at listing appointments, during walkthroughs, at closings, and in follow-up conversations that continue for years after a sale. Questions about contractors come up in almost every one of those interactions.

And here’s the part that matters most: when a realtor refers someone, their client acts on it. It’s not a Google review or a Facebook suggestion from a stranger. It’s a recommendation from the person who just guided them through the biggest financial decision of their life. That kind of trust converts at a completely different rate.

One active realtor partner can send you more qualified jobs in a year than ten satisfied customers. When you start thinking about realtor relationships that way, the effort it takes to build them starts to make a lot of sense.

You don’t need a network of 50 realtors to see real results. Start with two or three agents and build those relationships properly. A small number of highly active partners will outperform a long list of casual acquaintances every time.

What Realtors Actually Need From a Contractor

Before you think about how to approach a realtor, it helps to understand what they’re actually looking for — because it’s not just good work.

Every contractor thinks they do good work. What realtors need is someone who makes 

 look good. When they recommend you to a client, their reputation goes with that recommendation. If you show up late, leave a mess, or surprise someone with an unexpected invoice, that reflects directly on the agent who sent you there. They won’t make that mistake twice.

The contractors who earn consistent referrals from realtors all have a few things in common:

 They show up when they say they will, answer their phone, and follow through without needing to be chased.

 They treat the realtor’s client the way the realtor would — no pressure, no surprises, no mess left behind.

 A quick text to the agent when the job is done — “Just wrapped up at the Garcias’, they were happy” — goes further than most contractors realize.

They make it worth the realtor’s while.

 The best relationships have a formal commission structure behind them. More on that in a moment.

If you can genuinely check all four of those boxes, you’re already ahead of most contractors a realtor has ever worked with. That’s a low bar — in a good way.

How to Get on a Realtor’s Radar (Without Cold Calling)

Cold calling real estate offices is one of the least effective ways to build these relationships. Realtors are pitched constantly — by lenders, title companies, home warranty providers, stagers. You’re noise unless someone they trust has already vouched for you.

The warm introduction is everything. Here’s the path that actually works:

Start with one realtor who already knows your work.

 Think back through your past clients. Did any of them recently buy or sell with an agent? Did a realtor ever casually mention you to someone, even informally? That existing connection is your starting point — not a cold call list.

Ask them to introduce you to their office.

 Most real estate offices do regular team meetings or lunch events. One ask — “Would you be comfortable mentioning me to your colleagues?” — can put your name in front of 20 or 30 agents at once. That’s worth more than 20 individual cold calls.

Use their name to open every door after that.

 When you reach out to a new agent, lead with the mutual connection: “I did some roofing work for a few of [agent’s name]’s clients last year — she suggested I reach out.” That single sentence changes how you’re received entirely.

If you don’t have an existing realtor connection yet, the next best move is simply showing up where they are. Local real estate office events, chamber of commerce meetings, or community groups where agents are active. Not to pitch — just to be a recognizable face before you ever make an ask.

Offer to do one job at a discounted rate for a new realtor partner. Let the work speak for itself before you ask for anything in return. That first job is your audition — nail it and the referrals follow naturally.

A realtor who likes you will refer you occasionally. A realtor with a formal commission arrangement will refer you consistently. That difference matters a lot over the course of a year.

When there’s real money tied to the referral — a pre-agreed percentage of the job value, paid when the work closes — you move from “someone they’d mention if asked” to “someone they actively look for opportunities to recommend.” That shift in motivation is the difference between a casual relationship and a real referral partnership.

The standard range for home service referrals is 5–15% of the job value. On a $20,000 roofing job, that’s $1,000–$3,000 for a single introduction. For a realtor with an active client base, a handful of those a year adds up to meaningful income — for work they were already doing anyway.

A few things that make the arrangement stick long-term:

 Vague promises fall apart. Agree on a specific percentage before the first referral, not after.

 The realtor needs to know their referral was received, credited to them, and is being tracked. If they have to follow up to find out what happened, you’ve already damaged the relationship.

 Nothing kills a referral relationship faster than a delayed or forgotten payout. When the job closes, the commission goes out. No exceptions.

Realtors are professionals who take their business seriously. When you treat this like a real business arrangement — not a favor you might return someday — they’ll treat it that way too.

Even the most motivated realtor won’t refer you consistently if doing so takes more than 30 seconds. Think about what happens when a client texts them at 9pm asking for a roofer. They need to be able to respond immediately — your name, a link, one sentence about what you do. That’s it.

Make that moment as frictionless as possible. Give every realtor partner:

A one-sentence description they can forward as-is

A direct link to your profile or booking page

A personal referral link if you’re on a platform like ReferToday — so their commission is tracked automatically the moment their client books

The realtor who can pass your info along in one tap will refer you ten times more often than the one who has to dig through their contacts to find your number. Remove every possible excuse not to refer you.

Let Realtors Find You Instead of Chasing Them Down

Building realtor relationships one by one takes time. Finding the right contacts, getting the warm intro, setting up individual commission arrangements, tracking who sent what — it’s a real time investment on top of running your actual business. Most contractors start strong and let it fade within a few months because there’s nothing keeping it organized.

The shortcut is putting yourself somewhere realtors are already looking.

, you list your business with a pre-set commission rate. Realtors and professionals in your area browse the marketplace, find businesses they’d feel good recommending, and refer clients through a personal link. When a job closes, the commission is tracked and paid automatically — no spreadsheets, no follow-up, no chasing anyone down.

Instead of hunting down one agent at a time, you’re visible to an entire network of realtors who are actively looking for vetted vendors to recommend. You’re not cold pitching anyone.

Getting a realtor to refer you once is the beginning. Keeping them referring you month after month is what actually moves your business.

Two habits that cost nothing and make a bigger difference than you’d expect:

 When their client books, let the realtor know. When the job wraps up, send a quick message — “Hey, just finished at the Garcias’ — they were really happy with how it turned out.” That two-sentence update tells the realtor their recommendation landed well. It’s the feeling that makes them want to refer you again.

 If you agreed to pay when the job closes, pay when the job closes. The moment a realtor has to follow up asking about their commission, you’ve damaged the relationship — sometimes beyond repair. Make it automatic so they never have to think about it.

The last thing worth remembering: realtors talk to each other constantly. One contractor who shows up reliably, does great work, communicates well, and pays without being asked doesn’t just keep one realtor happy. They get introduced to the whole office.

After completing a job referred by a realtor, ask the client to leave a Google review. Then share it with the agent. It reinforces that their recommendation paid off — and gives them social proof to share with the next client they send your way.

Want realtors in your area actively sending clients your way?

. Set your commission rate. Get found by the realtors and professionals already looking for trusted vendors to recommend to their clients — no cold outreach required.

How to Get Realtors to Refer Your Business

Quick Answer: Ask within 48 hours of finishing a job. Build relationships with businesses that already talk to your customers — realtors, insurance agents, property managers. Give them a simple way to refer you and a reason to do it. That’s the system. The rest of this guide shows you how to build it and what to use.

If you’re reading this, one of two things is probably true.

Either referrals used to come in on their own and now they’ve slowed down. Or you’ve always known referrals should be a bigger part of your business and you just haven’t figured out how to make them consistent.

Either way, the problem is the same: referrals are happening by accident instead of by design.

A happy customer mentions you to their neighbor. A job goes well and someone passes your number along. It works — until it doesn’t, and you can’t figure out why it slowed down or how to turn it back on.

Referrals aren’t magic. They’re not something you wait for. The businesses that grow through referrals aren’t luckier than you — they just built a system around something most people leave to chance.

Why Referrals Dry Up (Even When Your Work Is Good)

The number one reason businesses don’t get enough referrals isn’t bad work. It’s bad timing.

Your customers think of you when they need you. But when their friend mentions a leaky roof three months after you fixed theirs, the connection doesn’t always happen fast enough. The moment passes. You don’t get the job.

The other reason: referring someone feels like a small risk. If you recommend a contractor and they do a bad job, that’s on you. Customers only refer when they’re confident enough to put their name behind you.

Once you understand both of those things — timing and confidence — the rest of this makes a lot more sense.

Most people never ask. That’s the whole problem.

Not because they’re too proud. Because they don’t know when to do it without feeling pushy.

The answer is simple: ask within 24-48 hours of finishing a job when the customer is happy and the experience is fresh. That’s the window. Ask too early and it feels presumptuous. Ask six months later and the moment is gone.

You don’t need a script. Something like:

“Glad it worked out. If you know anyone else who needs this, I’d love the intro — that’s honestly how I grow my business.”

That’s it. Honest, direct, not weird. Most customers are happy to help — they just needed to be asked.

2. Give People Something Worth Talking About

No referral system fixes average work. Before you think about tactics, think about what your customers actually say when they describe you.

It’s almost never “the best roofer I’ve ever seen.” It’s usually something small. “He showed up exactly when he said he would.” “She kept me updated the whole time.” “They left the place cleaner than they found it.”

Those specifics are what get passed along. Figure out what yours is and be consistent about it. That’s what turns a satisfied customer into someone who actually tells people about you.

Customer referrals are great. They’re also slow and unpredictable.

Your customers only refer you when the topic comes up naturally. That might be once a year per person if you’re lucky.

Referral partners work differently. These are other businesses — ones that already talk to your ideal customers every single week — who can send you leads on purpose, consistently.

Roofer? Your best referral partners are realtors, insurance agents, and general contractors

Plumber? HVAC companies, remodelers, property managers

House cleaner? Real estate agents, move-in coordinators, home organizers

These people get asked “do you know a good contractor?” all the time. If your name is the first one that comes to mind — or better, if there’s a formal arrangement in place — those conversations turn into jobs.

One good referral partner is worth more than ten satisfied customers. The volume alone is different.

A lot of referrals die not because people don’t want to send them — but because it’s slightly too inconvenient.

They can’t remember your exact number. They’re not sure how to describe what you do. They meant to text their friend your name and just never got around to it.

One sentence that describes what you do and where you work

An easy way to pass you along — a text, a forward, a shareable link

Referring you should take 15 seconds, not 5 minutes. Every extra step you add is a referral you probably won’t get.

5. Pay for Referrals — It’s Not as Complicated as It Sounds

Customer referrals are free. Referral partner relationships are a business arrangement — and the best ones treat them that way.

When someone puts their name behind you, they’re taking a real reputational risk. Paying them a referral fee isn’t buying customers — it’s acknowledging that their trust and their relationship have value.

For home service businesses, the standard range is 5–15% of the job value. On a $10,000 roofing job, that’s $500–$1,500 for one introduction. For the person sending the referral, that adds up fast. For you, it’s still less than what you’d spend on ads for the same customer.

The structure matters though. A vague “I’ll take care of you” isn’t enough. You need a pre-agreed rate, a way to track who sent what, and a clear payment process when the job closes. Without that, even the best referral relationships eventually fall apart.

6. Use a Referral Marketplace to Skip the Hard Part

Building a referral partner network from scratch is slow. Finding the right contacts, reaching out cold, agreeing on terms, tracking who sent what, following up on payments — it’s a lot of overhead for a business that already has a full schedule.

Most people start with good intentions and let it fade within a few months because there’s nothing keeping it running.

That’s what a referral marketplace is for.

, you list your business with a pre-set commission rate. Realtors and other professionals in your area can find you, refer clients through their own personal link, and earn the commission automatically when a job closes. The tracking, the disclosure, and the payout all happen through the platform.

You don’t have to cold-call anyone. You don’t have to manage spreadsheets. You just show up, do good work, and pay out when a referral converts.

When someone refers you, they’re watching what happens next.

Did you follow up quickly? Did you land the job? Was their friend happy? They might not say any of this out loud — but they’re paying attention. And their answer determines whether they refer you again or quietly stop.

Two things that cost nothing and make a real difference:

 Even a short message. “Hey, I connected with your neighbor — we’re scheduled for Thursday.” That’s it. It closes the loop and shows you took it seriously (refertoday takes care of this for you).

 Not a mass email. A real message that names what they did. For bigger jobs, a handwritten note or a gift card lands differently than you’d think. People remember it — and they refer you again.

A service business with a real referral system looks like this:

Every finished job ends with a quick, honest referral ask

A few referral partners — realtors, insurance agents, complementary contractors — are sending leads regularly through a formal arrangement

A listing on a referral marketplace makes it easy for new partners to find the business and start referring

Every referral gets followed up on fast, tracked cleanly, and paid promptly

Every referrer gets a genuine thank-you and an update

None of this is complicated. It’s five habits and the right tools. The businesses that do it aren’t special — they just stopped leaving referrals to chance.

Want referrals to be part of your business — not just a happy accident?

List your business on ReferToday. Set your referral rate. Get found by the realtors and professionals in your area who are already looking to refer clients to businesses like yours.

→List Your Business Free on ReferToday←

What is the best way to get more referrals for a service business?

The most effective approach combines two strategies: asking satisfied customers directly at the right moment (within 48 hours of completing a job), and building formal referral partnerships with businesses that regularly interact with your target customers — such as realtors, insurance agents, or complementary contractors.

Should I pay people for referring my business?

Yes, for professional referral partners. A pre-agreed referral fee of 5–15% of the job value is standard for home service businesses. This makes the arrangement formal, trackable, and sustainable — and compensates partners fairly for the value they're creating.

How do I build a referral network for my service business?

Start by identifying businesses that serve the same customers you do but don't compete with you. For a roofer, that might be real estate agents or general contractors. Reach out directly to propose a referral arrangement, or list your business on a referral marketplace like ReferToday where partners can find you and refer clients through a personal affiliate link.

How many referrals should a small service business expect per month?

It varies significantly by industry and network size, but businesses with a formal referral system in place typically see 20–40% of new customers coming through referrals. A single strong referral partner can generate several jobs per month on its own.

What's the difference between a customer referral and a referral partner? 

A customer referral happens organically when a happy client recommends you to a friend. A referral partner is a business or professional with a formal arrangement to send you clients consistently in exchange for a commission. Customer referrals are free but unpredictable. Referral partners are paid but scalable.

How to Get More Referrals for Your Business

How to Get Painting Leads for Free Near You

There are real ways to get painting jobs coming through the door without spending a dollar on ads or marketing. Here's every method worth your time ranked by how fast they actually work.

This is the single most important free thing a painter can do and most painting contractors have either an incomplete profile or haven't touched theirs in months. A fully optimized Google Business Profile with 50 or more reviews is the most cost effective way to generate consistent high intent paint leads without a monthly ad spend.

What you need to do right now is make sure your business name, address, and phone number are correct. Upload at least 10 photos of your actual work. Ask every single customer you finish a job for to leave you a Google review. 84% percent of homeowners trust online reviews as much as personal recommendations when hiring a painting contractor.

Nextdoor is one of the most underrated free lead sources in the painting industry. Homeowners ask for contractor recommendations on Nextdoor constantly and a painter who shows up in those conversations regularly builds a reputation in a neighborhood that pays off for years.

Create a free business profile, post before and after photos of jobs you do in the area, and when you respond to recommendations, make sure you upload pictures of your business along with a link to get in contact with you . Or you can setup your account on 

, which creates your own mini landing page that allows leads to get quick access to your work, services, key features, and reviews.

Every method on this list costs you something upfront. Google wants your credit card before the phone even rings. Angi charges you for leads that go cold. Thumbtack charges you for customers who message you and ghost you.

ReferToday.io works completely differently. You list your painting business on their marketplace, set your own referral commission, and anyone on the platform can generate a personal referral link tied to your business. A realtor. A past customer. Your own neighbor. When they send that link to someone who needs a painter it opens a mini booking page for your business and the referral is tracked in real time.

You pay nothing upfront.  The only time money leaves your pocket is when a job is completed and money is already in yours.

If you follow your local Facebook community group you will often find homeowners actively asking for painter recommendations. Join every local neighborhood group in your service area and keep an eye on them. When someone posts asking for a painter recommendation you want to be the first one in the comments with your name, a photo of recent work, and a way to reach you.

This takes maybe 10-20 minutes a day and can consistently bring in warm leads because the person asking already trusts the community they're asking in. You just need to find the right groups!

There are directories you can list your painting business on for free that will quietly send you leads for years. Google Business Profile is the most important but the others matter too. Consistent name, address, and phone number data across directories ensures that when a homeowner searches painters near me your business is the one that appears at the top.

Blog, news, and guides all in one place

What Should a Realtor Put on Their Preferred Vendor List?

How to Get Realtors to Refer Your Business

How to Get More Referrals for Your Business

How to Get Painting Leads for Free Near You

How to Make Money as a Business Using ReferToday